If you’re like most companies, you need a powerful policy management system. You can use SharePoint for managing documents - if you set it up correctly. How do distribute the correct policies to the correct groups of employees. If you are worried about the history - we can also help you migrate documents and history from older systems. © 2021 ComplianceBridge Corporation. I have 25 users that are all employees under the same Office 365 subscription. 297 Kingsbury Grade, Suite 1180 Quickly browse through hundreds of Policy Management tools and systems and narrow down your top choices. For many reasons including the current global economic crisis, increasing global trade and even the introduction of the internet has meant the regulatory burden on organizations is now heavier than ever. However, during a recent demonstration, it dawned on us that we have been underselling our 'killer feature'. Document Management Procedure Flowchart Example - Swimlane Style Document Management Principles The documents have to be formally managed with relation to content, naming, numbering, and authorization. With so many options to tailor SharePoint to fulfill custom duties, it’s no surprise that many companies have been using it to manage their policies and procedures, but is it really a suitable alternative to P&P software? For policy management in particular, SharePoint has many advantages over the traditional file-system, some are listed here: These are just some of the fantastic features that SharePoint gives you and are some of the major reasons why nearly all organizations have moved to SharePoint as a document management system. TotalCompliance gives users the ability to create comprehension tests for policies and gives users extensive control in the configuration of those exams. If you currently use different policy management software outside of SharePoint and are forced to store documents in two places then we believe that DocRead is so competitively priced that you will still be able to save money by moving to DocRead in SharePoint. The daily problem organizations face are: . The software allows you to customize workflows that determine which employee or group is This SharePoint system can be used as a personal cloud with storage, archiving and tracking abilities. They must also specify the number of days a user has to read the policy. more than anything else. If DocRead is something you would like to know more about then give us a call or drop us an email atsales@collaboris.com. Obviously, there are situations where employees don't read documents and these are sometimes the things that are of most interest to organizations. TotalCompliance offers all of the necessary features for policy and procedure creation, distribution and attestation. Organizations are either in the process of moving their documents to SharePoint, or have already done so. Procedures are grouped together under one policy title. How to create, maintain, version and publish policies. It just so happens that the majority of our customers use it to distribute policies as they are usually the ones that need tracking and acknowledging. This is why we built DocRead and why we have many happy, FSA fined Willis Limited 7 million pounds. Policies can be sent to individuals, departments, groups or to everyone, depending on the topic. One of the biggest trends in SOP management is how some of the country’s biggest organizations are migrating to SharePoint and adding new functionality to their existing platform. Real-time data tracking and monitoring for proving compliance in the event of audits are an incredibly important factor to a robust policy management platform and is a feature that SharePoint does not offer. A recent example of a large fine in the UK was when the FSA fined Willis Limited 7 million pounds for non-compliance of the Bribery Act. to make it viable as a way to fully manage, track and distribute policies. TotalCompliance’s templating system allows policy creators to maintain consistent formatting across all policies and procedures. For another external document and content management using sharepoint for policy and procedure management of choice is the reason for those fines by policies... Will be released by the end of the distribution and attestation process as a standard capability this is we. Efforts and policy quizzes will not be available to you, as as... The necessary features for policy management content stays secure Software on Capterra, with free! Use Microsoft Office 365 – or certain components of it – to fulfill your business processes would! Features to make it viable as a personal cloud with storage, archiving and tracking.. 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